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Array Universal Time Sheet Instructions (English)

Timesheet Submission Guidelines

  • Deadline: Your signed and approved timesheet is due by 12:00 PM, Monday.
  • It is strongly suggested that you submit your timesheet before Monday so that your timesheet approver has ample time to review, contact you about corrections, and approve your time.
  • It is your responsibility to ensure your timesheet is accurate, complete, and has both your signature and your supervisor’s signature.
  • Failure to submit an approved timesheet on time may result in a delay in processing your pay.

Time Recording

  • Ensure all fields are completed before submitting your timesheet.
  • Enter your hours accurately, including all time worked and unpaid break periods.
  • All time worked must be credited to the actual day worked. Do not pre-fill or estimate hours.
  • Retain a copy of your completed timesheet for your records.

Common Timesheet Errors to Avoid

  • Leaving required fields blank.
  • Failing to clock in and out for meal breaks.
  • Forgetting to obtain supervisor approval.
  • Submitting your timesheet after the deadline.
  • The timesheet includes multiple In/Out boxes to accommodate employees who take more than one break throughout the day.
  • You may not need to fill in all of these boxes.
  • Only complete the number of In/Out fields that correspond to your actual breaks or meal periods.
  • Do not enter “X” or other symbols in unused boxes, as this may cause errors when the timesheet is scanned.

Approval Process

  • Employee completes the timesheet.
  • Supervisor reviews, approves, and signs the timesheet.
  • Employee submits the completed timesheet to the designated brand contact.

Frequently Asked Questions (FAQs)

  • Q: What happens if I miss the deadline for submitting my timesheet? A: If your timesheet is not submitted and approved on time, there may be a delay in processing your pay.
  • Q: Do I need to clock out for breaks? A: Yes, employees should clock in and out for meal breaks.
  • Q: What should I do if my timesheet has an error? A: Contact your supervisor immediately to correct the issue before submission.
  • Q: Who do I submit my completed timesheet to? A: You should send your completed and manager-approved timesheet to your designated HR contact.

Minutes to Decimal Conversion Chart

Note: We have added in a minutes to decimal conversion chart to help you calculate for total hours correctly. This linked website is also helpful for calculating your time.

Minutes Decimal Minutes Decimal
0 0.00 30 0.50
1 0.02 31 0.52
2 0.03 32 0.53
3 0.05 33 0.55
4 0.07 34 0.57
5 0.08 35 0.58
6 0.10 36 0.60
7 0.12 37 0.62
8 0.13 38 0.63
9 0.15 39 0.65
10 0.17 40 0.67
11 0.18 41 0.68
12 0.20 42 0.70
13 0.22 43 0.72
14 0.23 44 0.73
15 0.25 45 0.75
16 0.27 46 0.77
17 0.28 47 0.78
18 0.30 48 0.80
19 0.32 49 0.82
20 0.33 50 0.83
21 0.35 51 0.85
22 0.37 52 0.87
23 0.38 53 0.88
24 0.40 54 0.90
25 0.42 55 0.92
26 0.43 56 0.93
27 0.45 57 0.95
28 0.47 58 0.97
29 0.48 59 0.98